Roseland, NJ

Job Description

Prominent Law Firm with offices on the West Coast, Midwest and East Coast is seeking a Conflicts Coordinator/New Business Intake Coordinator for either their NJ, Palo Alto, CA or Utah location.

Reports to:  Manager of Records & New Business Intake 

Preferred: 2 – 3 years of law firm conflicts and new business intake experience

What You Will Do:

Under the direction of the Manager of Records & New Business Intake the Conflicts Coordinator is responsible for a variety of tasks.

Essential Job Requirements:

  • Performing conflict searches for new clients, matters and lateral attorney hires; distributing relevant search results regarding same
  • Assisting attorneys and secretaries with conflicts and new client/matter opening procedures
  • Processing of requests in new client/matter workflow application
  • Ensuring engagement letter, conflict waiver and opposing counsel requirements are met
  • Maintaining the accuracy and integrity of the Firm’s names database
  • Maintaining familial relationships, conflict screens and governmental appointments/ board positions/outside business interests databases
  • Erecting ethical walls/conflict screen reports
  • Determining proper recipient of unidentified mail

Skills, Knowledge, and Abilities:

  • Associates degree preferred. Equivalent work experience will be considered
  • 2 – 3 years of law firm conflicts and new business intake experience
  • Knowledge of automated conflicts software (preferably Intapp Open) and web-based search engines
  • Familiarity with law firm time and billing systems (preferably Aderant)
  • Knowledge of Microsoft Word, Excel and Outlook
  • Familiarity with names of major companies, financial institutions and law firms, and aliases of same
  • Excellent written and verbal communication skills
  • Strong analytical, organizational and time-management skills
  • Ability to work under pressure in a fast-paced environment with a strong attention to detail
  • Strong customer service skills and ability to work in a team environment
  • Ability to interact effectively with internal client base, upholding a professional demeanor at all times and demonstrating an attitude of cooperation
  • Ability to work overtime when needed, often without advanced notice
  • Ability to treat sensitive/confidential information with appropriate discretion.
  • Maintain a reliable attendance record. Arrive to work in a timely manner and observe prescribed work break and meal periods
  • Be familiar with and adhere to all firm policies and procedures


Schedule: Full-time, Monday – Friday

  • NJ: 12:00 pm – 8:00 pm
  • CA: 9:00 am – 5:30 pm
  • UT: 10:00 am – 6:30 pm
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